Data Protection Policy

Bridge of Hope Children’s Ministry

Definitions

Charity: means Bridge of Hope Children’s Ministry,  registered charity No.1126408.

10 Government Row, Enfield, EN3 6JN

GDPR: means the General Data Protection Regulation.

Responsible Person: Mrs. Barbara Skerratt Chair of trustees

Register of Systems: means a register of all systems or contexts in which personal data is processed by the Charity.

1. Data protection principles
The Charity is committed to processing data in accordance with its responsibilities under the GDPR.

Article 5 of the GDPR requires that personal data shall be:

a.    processed lawfully, fairly and in a transparent manner in relation to individuals;
b.    collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
c.    adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
d.    accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
e.    kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
f.    Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

2. General provisions
a. This policy applies to all personal data processed by the Charity.
b. The Responsible Person shall take responsibility for the Charity’s ongoing compliance with this policy.
c. This policy shall be reviewed at least annually.
d. The Charity shall register with the Information Commissioner’s Office as an organisation that processes personal data.

3. Lawful, fair and transparent processing

  1. To ensure its processing of data is lawful, fair and transparent, the Charity shall maintain a Register of Systems.
  2. The Register of Systems shall be reviewed at least annually.
  3. Individuals have the right to access their personal data and any such requests made to the charity shall be dealt with in a timely manner.

4. Lawful purposes

  1. All data processed by the charity must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information).
  2. The Charity shall note the appropriate lawful basis in the Register of Systems.
  3. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
  4. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Charity’s systems.

5. Data minimisation

  1. The Charity shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

6. Accuracy

  1. The Charity shall take reasonable steps to ensure personal data is accurate.
  2. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

7. Archiving / removal

  1. To ensure that personal data is kept for no longer than necessary, the Charity shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
  2. The archiving policy shall consider what data should/must be retained, for how long, and why.

8. Security

  1. The Charity shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
  2. Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
  3. When personal data is deleted this should be done safely such that the data is irrecoverable.
  4. Appropriate back-up and disaster recovery solutions shall be in place.
     

    9. Breach

    In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).

Website

Our website uses cookies which allow us to monitor the use of our website. This is for general purposes only and the information we gather cannot be used to identify you as an individual.

We only use Google Analytics cookies on our website. We do not use any other third party cookies. By using this website you consent to the processing of data by Google Analytics cookies.

If you do not consent to the use of Google Analytics cookies, contact us at info@bohcm.co.uk. We will provide you with advice on how to reject the Google Analytics cookies via your browser. Please note that if you do this you may not be able to use the full functionality of this website.

For more information about cookies and the type of cookies our website uses, see the frequently asked questions we have prepared below.

What is a cookie?

A cookie is a small text file which is generated by a website and stored in a folder on your computer. The cookie stored is unique to your computer.

Why are cookies needed?

Cookies are needed to make websites work better. For example when you add an item to your shopping cart on the Amazon website the contents of the shopping cart are stored in the cookie. Another example would be when you log into a webmail service such as Hotmail or Gmail a cookie is generated that confirms you are logged in. When you log off the cookie is deleted. This means if someone goes back to your webmail address they will not be able to read your emails.

What cookies does Bridge Of Hope Children’s Ministry use?

Bridge Of Hope Children’s Ministry uses Google Analytics cookies to record visits to the website. This helps us to identify which parts of the website are popular and which are less so.

Why do Google need to know about my computer?

The information generated by Google Analytics cookies will be used to evaluate the use of this website. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.

Google Analytics cookies DO

Identify a computer to a website.
Store information generated by a website.

Google Analytics Cookies DO NOT

Identify a computer’s owner to a website.
Gather information from a computer.

I still don’t want cookies on my PC – what can I do?

All major browsers have options that will restrict the use of cookies. However, in many cases this will limit the features you can use on a website. For details on how to block all cookies click here